🛠️ How To Get Ready To Sell At Markets: A Complete Prep Guide
This craft fair vendor checklist covers everything you need to do before selling at art festivals, farmers markets, and holiday bazaars.
Selling at markets — whether weekly farmers markets, seasonal craft fairs, or larger art festivals — can be one of the most rewarding ways to connect with customers and grow your business. But success starts long before you show up at your booth. Here's how to prepare so you walk into your next market confident, organized, and ready to sell.
🧠 1. Plan & Confirm Logistics Ahead of Time
Before you pack a single item:
- Print & review your vendor confirmation — include booth maps, setup times, parking instructions, and event rules.
- Check event details — load-in windows, direction to unload areas, whether electricity or tent weights are allowed, and rain plans.
- Know your space size and position so you can plan display layout and inventory quantities. (Corner booth vs. in-line)
This reduces stress and gives you time to adjust plans if needed. But always have a back-up plan and alternate booth layout plans. Don't show up unsure of how to set up your booth!
🧰 2. Gear & Booth Setup Essentials
Your booth is your storefront, so make it welcoming, easy to browse, and professional. Before your market season begins:
- Clean & inspect your canopy/tent and walls — especially if you're in rainy climates like the Pacific Northwest. A clean, reliable tent keeps products and customers safe.
- Practice a trial setup at home — this helps you estimate how much space your products and props take, how long it takes to get totally set up, and what adjustments you'll need.
- Know how to secure your tent for inclement weather… quickly and efficiently.
📦 3. Inventory — What To Bring & How Much
Inventory preparation is the backbone of market success:
- Restock all your core items so you have plenty to fill displays, even after early sales.
- Clean your inventory. We sell bright sterling silver, so we frequently have to clean our jewelry to keep that bright shiny finish.
- Think about different price points — from impulse buys to higher-ticket pieces — so your products appeal to a range of shoppers.
- Bring TOO MUCH… you can never have too much inventory, even if it's not all displayed!
💵 4. Money & Payments
You must be ready to take money in all common forms:
- Change & cash — I usually start the day with a variety of bills. Oregon also doesn't charge sales tax, so I don't need coins.
- Card reader + backup — Square, PayPal, and other options make sales easier and fast; have a backup reader or payment app if tech glitches occur. Make sure to sign up for your account a couple of weeks ahead of time and practice taking a payment or two.
🪹 5. Presentation & Signage
Presentation matters almost as much as product quality:
- Update and restock signage, branding, and business cards before each season.
- Have clear price tags on every item — shoppers will purchase more when they understand what they're buying. Our tags include: price, ring size, necklace length, and sometimes what the stone is… even then, customers get confused.
- A cohesive display, color scheme, and consistent materials (wood, baskets, fabric) make your booth look polished.
📣 6. Promotion Before The Event
Just showing up isn't enough — let people know you're going to be there:
- Post event participation on social platforms, website, email newsletters, and local groups.
- Add dates and locations to your shop calendar so customers can plan their visit. I have our calendar on the front page of our website so I can direct customers where to find us.
🤝 7. Stock Your Go-To Tools, Office Supplies & Personal Needs
Always be well-prepared for anything and everything!
- Tools to modify products if needed
- I take ring mandrel, sizing tools, hammers, pliers, nippers, tape measure, ruler… anything I'd need to make a quick size adjustment
- Office supplies
- Tape, clips, pens, sharpies, notebook, scissors, business cards, currency testing marker, sales receipt book, wipes for cleaning display items, etc.
- Extra signage and pricing materials
- Price tags for rings and card, extra jewelry cards that have holes punched, extra blank signage
- Packaging
- Paper bags, ziplock baggies, boxes, polishing cloths (I give away free ones for large purchases and chains), bubble wrap for artwork
- Personal items
- Kleenex, first aid kit, food & snacks, wipes, sunscreen, sanitizer, charging cord and power bank, water bottle, chairs & fans, blankets for colder weather, etc.
Being prepared saves the day more than you think!
🧘♀️ 8. Get In The Right Mindset
Markets are as much about experience and connection as they are about sales:
- Greet everyone with a smile and a brief greeting — light conversation can lead to more sales.
- Take time to meet other vendors — craft communities are friendly and supportive. And you can learn a lot from other seasoned vendors!
- Review what worked and what didn't after each show so you arrive even better prepared next time.
🎯 Final Thoughts
Preparation is the secret ingredient to confident, stress-free market selling. When you plan logistics, refine your booth, stock the right supplies, and show up ready, you set yourself up not just to sell — but to shine in front of real customers.
Watch: My pre-season Market Checklist on Pinterest
Here is a Free Download — Vendor Checklist